Extended Training: Key2B: Prepare Host Packets!
Our Basic training in the “$1000 Party System PACK” SYSTEM gives you the basic information on Key2B- Preparing your host packets. This repeats some of that training, but goes into greater detail and includes additional products.
We recommend you have “Host Packets” prepared and ready to give to your new hosts.
WHY? By being prepared physically we become prepared mentally (and vice versa) Which comes first the chicken or the egg? By having the host folders prepared your subconscious mind knows you are serious and ready to go.
By giving each person who books a party a “Host Packet” it helps to get them excited and informs them of what they should do to make their party a success. The packets will also help them keep all of their party information
organized and remind them of the benefits your company offers.
When you have your host packets prepared in advance and sitting at your demo (and check out) tables ready to give away, you are reminded to ask customers to book, and customers will see them and ask you what they are. In your demo when you are saying some of your booking “one-liners” you can hold up a packet and say “Being a host really is easy. When you book tonight I’ll give you one of these terrific folders which will tell you everything you need to know to earn the gifts you desire. It even explains all the extra free goodies you can earn.”
As soon as a customer agrees to have a party, and together you set a date, present her with a “Host Packet”.
TIP: Keep a few host packets in your car wherever you go! You just never know who you will meet and when you are prepared you are much more excited to share.
We suggest you put all your host information into The Booster’s bright, eye-catching Hostess Folders (V2670). On the front of these 2-pocket folders is a basic checklist of the steps a host needs to take to “make [her] event a success.” It also has motivational and recruiting slogans on the back to start planting seeds about joining your team! You know, your best hosts often become your new team members. Speed up the process with these folders!
FIRST, GET ORGANIZED FOR SUCCESS!
Below, we’re going to give you a few suggestions of what to include in your host packets to get your hosts excited and encourage them to work hard so they can earn more gifts. But first, let’s get you organized to not only make up the host packets, but to continue to make up the packets.
Create a file that has each of the things you put in your packets. If they are things you print out, print out 25 or more and put each page in a different file folder. Then gather up the other things you want to use and put them in file folders as well. Put the stickers you may add to your host folders and/ envelopes in a folder as well.
When the time comes to put together the packets, pull out what is in each file an collate them all together. Why not do all 25? You may want to make some changes as time moves on and it’s a lot easier to put together a packet than to go through packets already put together and take something out or add something to it. So go ahead and put together 10. This gives you a goal to shot for giving out the 10 packets to 10 new hosts in the next week!
TIP: Keep some sort of file organizer handy. When it is time to collate what goes in your packs, pull the items from your files and put then in the organizer, put them together. Or, you can just lay each item out on a table, pick up one of each item and criss-cross them. Then put the stacks into your folders.
WHAT SHOULD BE INCLUDED IN EACH PACK?
1. Items your COMPANY suggests:
Usually your company provides a worksheet of what the hosts can earn, what is required for her party to count for gifts, specifics to your product line. If not, you’ll want to ask your upline or create them yourself.
2. Include magnets with your contact info and the date and time of the party.
Fill in your contact info on the “It’s your Party wtih FRANK” sticker S20345BC-A, (Also available with the word “Show” S20345BC-B) then Mount the Stickers on Magnets (MBC10). The MBC Magnets are Sticky and so is the Sticker. We also have M10 White Magnets.
When you are going through the host packet with your new host, fill out her party date and suggest she put the magnet on her fridge when she gets home. Suggest that when she sees the magnet, she ask herself the question, “What have done today to make sure I have a $1000 party?” Suggest that when she is talking to a friend on the phone and sees the magnet that she reminds the friend to come and tell her that she is excited for the event. Suggest she use the magnet as a reminder put a post on Facebook that she is excited for her party, or send a text to a friend. Each little thing she does will have an impact on the party’s success. Tell her that if the magnet is still on her fridge when you come to do her party on the original date that she’ll receive an additional gift.
You can also, include the “Steps to Success” BOOKMARK (BM26700). Put a sticker on the back with your contact information or write on them with a Sharpie type marker. Suggest she put the bookmark in her day-planner, on her fridge or even in her car.
3. Include a blank “Guest List” for your host to fill out.
Type up a guest list form with a place for the hosts name, phone number, party date, and party time at the top. Then, have columns labeled Guest Name, Phone Number, and Address. (OR, order the 2-Key2B-Sheets-PDF-Prepare for Bookings for a PDF download of TWO guest lists you can copy (up to 42 guest names.) This ITEM also includes other sheets for you to put in your host packets including a WISH LIST. We will go into more details about them during this training.
Use the FRANK stickers on your host folders as a cute reminder.
(See S20345- there are several sizes available.)
Remind your hosts to invite FRANK!
Kids’ friends parents.
The bigger FRANK stickers are great because it reminds her to invite people that live in other neighborhoods.
Explain that she’ll want to invite plenty of people because it is typical to only have a percentage of those invited actually attend. Use the “Over invite” sticker!” (S20905)
Included in the 2-Key2B-Sheets-PDF-Prepare for Bookings 6 sheets you can order and download is the “40 Guests in 4 Minutes” Worksheet. Include this in the pack to help your host develop a guest list that includes friends from lots of different areas of her life. This can even be used as a game at your parties. Have guests fill it out and give a prize for the person who got to 40 the fastest, or has the most names. Then during your party, as you mention the benefits of hosting a party, refer to that 40 guest list and say, “And you have your guest list all ready!”
It is SO IMPORTANT to GET the GUEST LIST! We go into WHY and what to do with the guest list in your Key2A Host Training (and it is explained in the $1000 Party System) but for now take my word for it and GET the GUEST LIST! In a nutshell, it enables you to send the invitations out in plenty of time. Also, it gives you the names, phone numbers and addresses of all of those people. Then, if someone does not attend the party, you can still contact her.
So, to get the guest list, put the “Please return your guest list within ___ days to receive a free gift” sticker (S20302) on the guest list. Be sure to include a self-addressed stamped envelope in the pack. Put the sticker on the envelope as well. Getting the guest list back is so important to building your business.
(See HOW TO USE YOUR GUEST LIST under Key 2 TRAINING on our website.)
4. Include catalogs and order forms
Whether your host has booked a catalog party or a traditional party, include catalogs and plenty of order forms so she can collect outside orders before and after the party date. Talk to her about the importance of taking catalogs to friends who can’t attend. Put the “Outside orders really add up” Large Sticker (S20397) on an instruction page in her host packet. You could even put this on a magnet (cut in half) and ask her to put it on her fridge as a reminder.
IDEA: (Booster customers have told me that this idea has made them THOUSANDS of extra dollars!) Put the “Bring ___ in outside orders” (S43049) sticker on 5 catalogs in each hosts packet. (Fill in the $ amount first.) While showing your hosts what’s in the packet, you might say “Give these 5 catalogs to WORKING FRIENDS. Ask them if they’ll please pass the catalogs around work. Then, they can just bring the orders they get with them when they come to your party and I’ll give them a gift.” When the friends DO bring “outside orders”, MAKE A BIG DEAL, thank them, give them a gift, and invite them to become a host so they can earn even more gifts. Using this idea not only helps you increase your sales, it generates bookings too!
5. Help your hosts set goals!
Create a “Wish List” your host can fill out of the things she wants to earn. (Use the “Wish List PDF you can copy from the 2-Key2B-Sheets-PDF-Prepare for Bookings) On your host “Wish List” sheet include the sticker “Book before the show… and watch your gifts grow” (S20017) and “Outside orders really add up” Large Sticker (shown above) (S20397) . Remind her that if she gets bookings and orders before her show, both her and her friend can earn extra gifts. When her friends tell her that they won’t be able to make it to the party, suggest for her to show them a catalog, share the benefits of having a party of their own and ask them to be a host. You can even use , use the “10…5…2 or 3” large sticker (S24210) on a “Wish List” where your hosts can write the products she would like to earn for having the party.
Let your hosts know what you expect by giving her some goals to shoot for. You can print your own information on our PRINTABLE “10-5-2 or 3” POSTCARDS (PP24211C or PP24210C) or use the already typed ones we offer. (Same item numbers with a T at the end for TEXT!)
These will inform your host that when she has 10 guests attend the party, gets 5 outside orders, and 2 or 3 bookings is means success!
Use the “Ensure Success” sticker (S20948) on your literature to encourage the 15-20 guests!
6. Offer additional incentives!
BINGO CARDS –Included in the 2-Key2B-Sheets-PDF-Prepare for Bookings 6 sheets you can order and download are TWO “HOST Bingo for Success” sheets. Some have called this the “silver bullet” to a $1000 party because as the host does all the things on the bingo game, she is insuring a successful party. There are TWO versions. You can use the one where WE have filled in the squares and all you have to do is fill in the gifts they will earn and your contact info. Or, you can use the BLANK BOXES original to put what YOU want in each box and add the gifts and your contact info. Then, just make copies and cut in half. You may want to copy these on bright paper so it stands out.
Include a Preferred Hostess Card or a Preferred Customer Card
Encourage hosts to be part of your Preferred Hostess Club so they’ll earn extra gifts by working on their party. Put the card in one of the slots inside the front or back pockets of the Host folder and explain it to them when they book. Include a sheet explaining your program.
The joy of the Preferred Hostess and Preferred Customer Programs is that you can make them to be anything you want! Each card has 20 numbered squares or circles. These cards come either pre-printed with fill-in-the-blanks on the back or BLANK on the back so you can PRINT whatever you want! (FREE TEMPLATE on our website.) Write up your own list of things they can do to earn a box and include a copy of it in the folder. These cards can be used IN ADDITION to the Bingo Game as it may take 2 parties to totally fill the card. But once their card is filled they can become a member of your PREFERRED HOSTESS Club. See the FREE PDF of complete details of how to start and promote a Preferred Hostess Program in the product description of the Preferred Hostess Cards (BCD20390T.)
See all the details of using these cards on the website. See Shop ALL Products>Other Products>BCD-Business CARD Size Cards You can follow the links to our BLOG where you’ll find all the details.
You can use the sticker “My hostesses never pay full price” (S20415) or Button (B20415) to generate interest in your club! Watch your relationship with your hosts grow as you put into practice a preferred Hostess program.
7. Include a summary of the host benefits
As mentioned above, type up your own list of benefits and host specials, or copy any information provided by your company. Be sure to put stickers by host specials in ALL your catalogs to increase bookings by drawing attention to what they can earn for free. Also, use the “My Hostesses Never Pay Full Price.” stickers (S20415) and button (B10382). They’ll draw attention to benefits of being a host. If your company doesn’t offer a discount to hosts, you can show them that by being a member of your “Preferred Hostess Program” they are not paying full price because they are earning rewards. And, you can always give your own discounts even if your company does not.
8. Include company/recruiting information.
Put recruiting stickers on the pages in your catalog which explain the benefits of joining your company. This makes the information more personal, as if it’s coming YOU personally! While reviewing the host folder turn to the back side of the folder and point out the slogans. Tell her she really can “make serious money while having fun.” Put an “invitation” to become a consultant in her pack. If your company provides recruiting literature, include it in your packet. Use the “Turn this into your Starter show!” on your literature. Explain how if she lets you know BEFORE the party that she would like to have this party be her starter show that YOU will do the show for her and a portion of the profits will go to the purchase of her kit. Tell her you will put the “Please come support my NEW Business” sticker on the invitations!
You can of course include other “Key 6- Recruit/Sponsor Stickers on your literature. Be enthused and let her know that you would love to help her get started as a member of your team!
Put the “3 prices” pen pal sticker (S10220PP) or other pen pal stickers on the pen you include in her host packet. She’ll be reminded every time she looks at it.
9. Include any other instructions
Parties are the lifeblood of your business. They are how you meet your customers and sell your products. In order to have parties or shows, you must have hosts. Giving the host a packet of information is very important. Many times when customers agree to have parties, they don’t have any idea what they need to do, or how they can help make their parties more successful and earn more for themselves. They may not be aware that this is how you make your living! Put this “Committed to party or show” sticker (S20427 or S20428) on the packet, a thank you card, or information to reinforce how much you value their commitment to you.
Prepared Host Folders make it easy to let your hosts know what you’d like her to do before the party, the night of the party, and after the party. Let her know what YOU will do, and how you will reward her for her work. Encourage her throughout the process, so she works toward making the event a success and a lot of fun!
I challenge you to DO IT to have $1000 Parties!
Of course you don’t HAVE to use The Booster products we’ve suggested in this training. But, our customers have found that these are the little things that make a big difference. I remember years ago one gal telling me that giving the MAGNET to each host made all the difference in the world to her parties holding and people not postponing. When you have a host packed prepared with this information, it makes it easy for the hosts to quickly review what needs to be done.
The stickers make it easy for her to find the info and remind her each time she opens the folder.
See many of the products mentioned above and order the “Have $1000 Parties SYSTEM NOW!“
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Click the T2-02 TRAINING CATEGORY showing the products mentioned in this training.